Business Email Habits

Writing In One Long Paragraph

Nothing is more disheartening than opening an email only to see that it contains just one very long paragraph. It’s hard to read and makes it difficult for your reader to focus and pick out the key points.

Make your message reader-friendly by leaving a blank line between paragraphs, and start a new paragraph every three to four lines.

Sending Vague Messages

Before you even begin typing, it helps if you plan your message first – consider the flow from opening to details to action and then to close. Check through it again when you’re done and ask yourself these four quick questions:

  • Have you included all the essential information?
  • Can you remove any redundancies?
  • Does the information flow smoothly?
  • Is the action clearly stated?

Sending Messages That Are Just Plain Sloppy

If there are no clear goals in your email, some misspelled words, long-winded sentences, and if you never bothered to double-check it before you hit send, you can bet your email might just end up in the bin.